INFORMATION SHARING AGREEMENT
This information sharing agreement has been written in order for Shapwick School (the School) to share the information of parents, guardians or carers of a pupil currently attending the School and teaching and non-teaching staff currently employed at the School with Friends of Shapwick (FOS) to enable the association to communicate with its members.
Parents, guardians or carers of a pupil currently attending school and teaching and non-teaching staff currently employed at the school are automatically members of FOS. Therefore, FOS has a duty to inform them regarding committee meetings dates and contents and our financials.
The only information needed by FOS for this purpose is the names and email addresses of its members. The data will be stored on its MailChimp account. The legal basis for processing this personal information is to pursue the legitimate interests of FOS members.
At the beginning of each school year, the School Office will send the Secretary of FOS the information relating to pupils and staff. This information will also be shared anytime a new pupil or new staff comes to the School during the school year. The only people from FOS having access to this information are the Secretary and the Chair of FOS Elected Committee. Information will be kept according to FOS Privacy Notice.
In turn, the Secretary of FOS will share the information relating to Friends who join the association. The only people from the School having access to this information are the School Office and the Principal. Information will be kept according to the School Privacy Notice.